Letter from the County Administrator - Winter 2016

 
As part of the management oversight, in 2013 we adopted a Capital Improvement Plan (CIP) to address much needed improvements throughout the Sanitary District.  The CIP has been updated on an annual basis.  The plan takes into account the public’s input, traffic patterns and counts, the history of and ongoing problem maintenance areas, and input from the Property Owners of Shenandoah Farms (POSF) Board.  The CIP was developed with the following goals:
  • Address needs for the next ten years and update annually.
  • Address any safety issues and/or hazards.
  • Try to leverage as much funding, primarily through VDOT’s Revenue Sharing Program, as possible to upgrade roadways in order to turn them over to the state for maintenance.  This should ultimately reduce the roadway mileage the Sanitary District maintains and thus the maintenance budget.
  • Focus improvements on the higher volume roadways and more densely populated areas so as many residents as possible will see benefits.
  • Address ongoing maintenance problem areas where routine maintenance replacement efforts simply do not address the issues. 
The Road and Drainage Study and Capital Improvement Plan provide residents of the Shenandoah Farms Sanitary District with a preview of upcoming work that will be undertaken to improve the infrastructure of the Sanitary District in the coming years.  The documents are available on the Sanitary District website at http://www.warrencountyva.net/government-2/agencies-public-information/shenandoah-farms-sanitary-district.html.  These planning efforts reinforce the County’s commitment to long-term investment in the Sanitary District’s infrastructure.
 
At this point we are looking to construct the following projects over the next two years:
 
Summer/Fall 2017
  • Rural Addition Project – Pine Ridge Road – Phase I – Rural Addition Priority #1 – 0.34 miles (Mountain Lake Section) – $526,000.  Project would improve existing road to minimum VDOT standards.
  • Rural Addition Project – Copenhaver Road – Rural Addition Priority #3 – 0.10 miles (Mountain Lake Section) – $223,125.  Project would improve existing road to minimum VDOT standards.
  • Rural Addition Project – Western Lane – Rural Addition Priority #4 – 0.07 miles (Mountain Lake Section) – $118,125.  Project would improve existing road to minimum VDOT standards.
  • Selected “in-house” projects approved in the CIP.
Summer/Fall 2018
  • Rural Addition Project – Tomahawk Way – Phase II – Rural Addition Priority #5 – 0.25 miles (Mountain View Section) – $316,000.  Project would improve existing road to minimum VDOT standards.
  • Rural Addition Project – Farm View Road – Rural Addition Priority #6 – 0.31 miles (Riverview Section) – $275,750.  Project would improve existing road to minimum VDOT standards.
  • Selected “in-house” projects approved in the CIP.
Summer/Fall 2019
  • Rural Addition Project – Old Oak Lane, Phase IV – Rural Addition Priority #7 – 0.44 miles (Timberline/Camel Back Sections) – $998,250.  Project would improve existing gravel road to minimum VDOT standards.
  • Rural Addition Project – Young’s Drive, Phase II – Rural Addition Priority #8 – 0.47 miles (Riverview Section) – $485,000.  Project would improve existing gravel road to minimum VDOT standards.
  • Selected “in-house” projects approved in the CIP.
Picture1
Drummer Hill Road Project 
 
Picture2
Drummer Hill Road Project Ribbon Cutting
 
Picture3
Farms Riverview Boat Landing
 
Since the County has assumed oversight and management of the Sanitary District, we have tried to keep direct spending on road maintenance to a minimum in order to divert additional dollars to improvement projects without sacrificing service levels.  In FY 2015-2016, the Sanitary District spent $154,284.39 on road maintenance (not including salaries, benefits, equipment cost).  In addition, work was completed on eight drainage pipe replacements in the Sanitary District.  These pipes/locations were outlined in the adopted Shenandoah Farms Road and Drainage Study engineering project completed in 2011.  The locations were on Crossway Lane, Old Linden Road, Lookout Point Way, and five on High Top Road.  In the four years since we have adopted the study, we have been able to make a total of 40 pipe installations/replacements. 
 
While we are spending more in the management and oversight of the District, we hope that the dollars that we do spend on maintenance are spent wisely.
 
Graph1
 
A copy of the FY 2015-2016 expenditure report has been placed on the website so that anyone can see where funds have been spent during the past fiscal year.  
 
Deputy County Administrator Robert “Bob” Childress continues to provide oversight of daily operations.  Before being employed with the County, Bob had worked for the Virginia Department of Transportation for 22 years including 12 as Assistant Residency Administrator for the Luray Residency which covered Clarke, Page, and Warren Counties.  Bob knows the roads of Warren County and Shenandoah Farms having worked on rural addition projects in Shenandoah Farms in the past.  The County continues to track and charge the Sanitary District for maintenance staff time and equipment as we have done so in the past.
 
Timmy Lentz, Working Foreman, continues to do an outstanding job in this position and provides a presence in the District on a daily basis.  In addition, we have two equipment operators/laborers (1 FTE & 1 PTE) and continue to take advantage of inmate labor from the RSW Regional Jail.  During calendar year 2016 (through November) the Sanitary District has utilized a total of 3,025 hours of inmate labor which has resulted in a significant cost savings to the Sanitary District budget.  At $10 per hour, this equates to a savings of $30,250.
 
We continue to utilize the back parking lot area of the Shenandoah Farms Fire Department lot on Howellsville Road as a staging area for Sanitary District staff, equipment, and materials.  This facility saves the Sanitary District substantial cost by not having to travel back into town every time we need a tool, different piece of equipment, or piece of pipe.   During the upcoming year, we will complete the site design and start site work on the planned maintenance facility on County owned land near the intersection of Howellsville Road and Blue Mountain Road.  The facility will include a maintenance building, equipment storage sheds, and area for the stockpiling of materials such as pipe and gravel.  This facility, when completed, will provide a central location for all of the District’s vehicles, equipment, and materials.
 
If you have any questions or concerns about the management of the Sanitary District in the meantime, please contact Mr. Childress at rchildress@warrencountyva.net or myself at dstanley@warrencountyva.net.
 
Sincerely,
Douglas P. Stanley, AICP ICMA-CM
County Administrator

Warren County Statistics

39,181
Estimated Population

$72,738
Median Family Income

3.6%
Unemployment Rate

19,235
Community Jobs

Contact

  info (@) warrencountyva.net
  540.636.4600
  540.636.6066
  220 N. Commerce Avenue
     Front Royal, VA 22630

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